Qualify, verify, inspect
Three separate questions, checked at different points of the procurement process.
Qualify
Is the supplier suitable for the requirement?- Company identity
- Relevant plant or facility
- Production capability
- Export eligibility where relevant
- Certifications and approvals
- Product scope
- Capacity
- Documentation
Assessed by Oceanica. Output: qualification findings.
Verify
Does the information and proposed supply correspond to the requirement?- Supplier and product documentation
- Specifications
- Certification validity and relevance
- Product identity
- Availability
- Production information
- Traceability-related information
- Commercial and logistical information
Assessed by Oceanica from supplier documents and, where relevant, other parties. Output: verification findings and supporting documents.
Inspect
What is physically checked on the product, facility or shipment when an inspection is required?- Quantity and product identity
- Size and presentation
- Packaging and labelling
- Temperature and condition
- Defects
- Loading condition
- Sampling and photographs
- Seal and container information
- Laboratory testing where required
Carried out by an independent inspector or laboratory, coordinated by Oceanica and identified as such. In Morocco, Oceanica may also conduct supplier and product visits directly. Output: the third party’s report.
In Morocco, Oceanica may carry out supplier and product visits itself or coordinate them, where appropriate. Independent inspection, laboratory testing or official processes are coordinated with the appropriate third party when required. In other origins, independent local inspection is coordinated when required.
What a qualification and verification file can contain
Qualification and verification file: example structure
- A. Supplier
- Company details, registration, plant or facility
- B. Approvals
- Export eligibility for the destination market, plant approval code where relevant
- C. Certifications
- Certificate, scope, validity, relevance to the product
- D. Specification
- Buyer specification compared with the supplier’s product specification
- E. Lot information
- Quantity, packing, labelling, traceability information
- F. Inspection
- Report from the independent inspector, where inspection is required
- G. Commercial
- Offer, terms, loading port and timing
Structure only. It shows what a file can contain, not a completed case. Contents depend on the mandate.
Request a sample inspection report
Oceanica is not an accredited laboratory, certification body or inspection company and does not perform laboratory analysis. Inspection, laboratory testing and official certification are carried out by the relevant independent party or competent authority, coordinated by Oceanica and identified as such.